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Iron County Health Department Birth to 3 Website Links

Birth to 3 Website Links

 

Re:       DETERMINATION STATUS FOR FFY 2012:  JULY 1, 2012 - JUNE 30, 2013

 

Wisconsin has a long-standing history and commitment to quality services for infants and toddlers with disabilities and their families. County agencies are key partners in the process and delivery of effective early intervention services in partnership with families and community providers.

 

OSEP requires states to enforce the Individuals with Disabilities Education Act (IDEA) by making local determinations under IDEA sections 616(b) and 642 annually on the performance of each early intervention program under Part C. States are required to consider a county Birth to 3 Program's performance on compliance Indicators 1, 7, 8, 9, valid, reliable and timely data, and audits when making determinations for the year July 1, 2012 through June 30, 2013. The State of Wisconsin and Iron County Birth to 3 Program determination statuses are listed below.

 

Wisconsin's overall Determination Status for FFY 2012 is "Meets Requirements."

 

Iron County Birth to 3 Program determination status is "Meets Requirements" for FFY 2012.

 

A chart is attached that contains the Iron County Birth to 3 Program's performance on each Indicator. Wisconsin has chosen to base county Birth to 3 Program determination status for FFY 2011 on performance on the Indicators 1, 2, 7, 8, 9, and 14, as well as any fiscal audit findings.

 

Wisconsin County Birth to 3 Programs continue to provide exemplary services to children amid various challenges. On behalf of the Department of Health Services, thank you for your commitment to the children and families of your community.

 

 

 

County Birth to 3 Program,

The Individuals with Disabilities Education Act (IDEA) requires the Secretary of the U.S. Department of Education to make an annual determination of each state meeting the requirements of the federal statute.  Under Part C of the IDEA, each state is then required to make an annual determination of each local Birth to 3 Program meeting the requirements of the statute.

The Department of Health Services (DHS) determination for each local Birth to 3 Program is based on the county program's ability to meet the following indicators, along with a fiscal audit.

  • Indicator 1:  Timely Service delivery
  • Indicator 2:  Settings
  • Indicator 7:  Timeliness of IFSP
  • Indicator 8:  Early Childhood Transition
  • Indicator 9:  Part C Monitoring System
  • Indicator 14:  Data Accuracy

IDEA details four categories for the determination status.  A county Birth to 3 Program's determination will include one of the following results-

1.        Meets the requirements and purposes of IDEA;

2.       Needs assistance in implementing the requirements of IDEA;

3.       Needs intervention in implementing the requirements of IDEA, or

4.       Needs substantial intervention in implementing the requirements of IDEA.

Attached is a letter explaining your county's Birth to 3 Program determination status.  The attached chart indicates the status of each of the indicators for the 2011-2012 year.

If you have any questions regarding your county Birth to 3 Program's determination, please contact your assigned Birth to 3 Program state lead.  Thank you for your attention to this important issue.

Terri Enters

Birth to 3 Program Supervisor/Part C Coordinator

 

 

Dana Romary, MS

Birth to 3 Program Coordinator

Bureau of Long Term Support

Division of Long Term Care

Department of Health Services

1 West Wilson Street, Room 437

Madison, WI 53703

(608) 266-5442 (PH)

608-327-0237 (FAX)

Website:

http://www.dhs.wisconsin.gov/children/birthto3/index.htm


 

Birth to 3 Program

IRON County

2012-2012 County Results for Federal Indicators

 

 

Monitoring Priorities and Indicators

Target

State Results

2012

County Results

2012

1.  Percent of infants and toddlers with IFSPs who receive the early intervention services on their IFSPs in a timely manner.

[Compliance Indicator]

 

100%

99.78%

100.00%

2.    Percent of infants and toddlers with IFSPs who primarily receive early intervention services in the home or community-based settings.

[Results Indicator]

 

96.30%

97.68%

100.00%

3.    Percent of infants and toddlers with IFSPs who demonstrate improved:

 

a.  Positive social-emotional skills (including social relationships);

 

b.  Acquisition and use of knowledge and skills (including early language/ communication); and

 

c.  Use of appropriate behaviors to meet their needs.

[Results Indicator]

 

 

 

72.7%

74.2%

 

78.4%

59.1%

 

 

76.9%

76.6%

 

 

 

56.1%

62.3%

 

62.3%

45.9%

 

 

66.9%

64.5%

 

 

100.00%

83.30%

 

75.00%

66.70%

 

 

100.00%

100.00%

4.    Percent of families participating in Part C who report that early intervention services have helped the family:

  1. Know their rights;

  2. Effectively communicate their children's needs; and

  3. Help their children develop and learn.

[Results Indicator]

 

 

 

 

90%

 

94%

 

 

94%

 

 

 

82.94%

 

84.86%

 

 

87.61%

 

 

 

50.00

 

50.00

 

50.00

5.    Percent of infants and toddlers birth to 1 with IFSPs compared to national data:

[Results Indicator]

 

0.95%

.93%

5.00%

6.    Percent of infants and toddlers birth to 3 with IFSPs compared to national data.

[Results Indicator]

 

 

2.84%

2.70%

5.00%

7.    Percent of eligible infants and toddlers with IFSPs for whom an initial evaluation and initial assessment and an initial IFSP meeting were conducted within Part C's 45-day timeline.

[Compliance Indicator]

100%

99.02%

 

100.00%

8A.       Percent of toddlers with disabilities exiting Part C with timely transition planning for whom the lead agency has:

Developed an IFSP with transition steps and services at least 90 days and at the discretion of all parties, not more than 9 months, prior to the toddler's third birthday;

[Compliance Indicator]

 

100%

99.55%

100.00%

8B.       Percent of all toddlers with disabilities exiting Part C with timely transition planning for whom the lead agency has:

Notified (consistent with any opt-out policy adopted by the state) the SEA and LEA where the toddler resides at least 90 days prior to the toddler's 3rd birthday for toddlers potentially eligible for Part B preschool services; and

[Compliance Indicator]

 

100%

98.45%

100.00%

8C.Percent of all toddlers with disabilities exiting Part C with timely transition planning for whom the lead agency has:

Conducted the transition conference held with the approval of the family at least 90 days, and at the discretion of all parties, not more than 9 months prior to the toddler's 3rd birthday for toddlers potentially eligible for Part B preschool services.

[Compliance Indicator]

 

100%

97.64%

100.00%

9.    General supervision system (including monitoring, complaints, hearings, etc.) identifies and corrects noncompliance as soon as possible but in no case later than one year from identification.

[Compliance Indicator]

 

100%

88.76%

100.00%

14. State reported data (618 and State Performance Plan and Annual Performance Report) are timely and accurate.

[Compliance Indicator]

 

100%

100%

100.00%

Fiscal Audit Findings

 

100%

 

 


Determinations Process

This document describes the process used by the Department of Health Services (DHS) to evaluate and issue determination statuses for each county Birth to 3 Program as required by the Office of Special Education Programs (OSEP).

 

Nine indicators are included in the evaluation of a county's determination status. The indicators and determination status criteria are outlined below.

Indicator

Determination criteria

  • Indicator 1: Timely Services

 

  • Indicator 7: Timely Individualized Service Plans (IFSPs)

 

Meets Requirements

(4) 95%-100% performance.

Needs Assistance

(3) 94-85% performance.

Needs Intervention

(2) 84-70% performance.

Needs Substantial Intervention

(1) Below 70% performance.

  • Indicator 2: Natural Environments

 

  • Indicator 8A: Transition Steps

 

  • Indicator 8B: LEA Notification (Referral to the LEA)

 

  • Indicator 8C: Transition Planning Conferences

Meets Requirements

(4) 95%-100% performance.

Needs Assistance

(3) 94-75% performance.

Needs Intervention

(2) 74-51% performance.

Needs Substantial Intervention

(1) Below 51% performance.

  • Indicator 9: Timely Correction of Findings of Non-Compliance (General Supervision)

Findings of Non-compliance completed within one year of identification.

  • Indicator 14: Timely and Accurate Data (General Supervision)

 

  • Fiscal

All county Birth to 3 Programs are assumed to ‘meet requirements' for Indicator 14 and fiscal.

 

The following steps are completed to evaluate and issue a county Birth to 3 Program's determination status:

1.      Determine the number of indicators that ‘meet requirements' and corresponding determination level.

a.       Meets Requirements includes 8 or 9 of the indicators above at ‘meets requirements' level.

b.      Needs Assistance includes If 6 or 7 of the indicators above at ‘meets requirements' level.

c.       Needs Intervention includes 5 or fewer of the indicators above at ‘meets requirements' level.

 

If any of the indicators individually is rated at ‘needs intervention' or lower above, the county Birth to 3 Program cannot be in a ‘meets requirements' determination status.

 

2.      Evaluate Indicator 9: Timely Correction of Findings of Non-Compliance (General Supervision).

If a county Birth to 3 Program had two or more findings of non-compliance not corrected within one year, the determination status for the county Birth to 3 Program is lowered by one level.

 

For example, a county Birth to 3 Program had 8 indicators at ‘meets requirements' and two findings that were not corrected within one year. The first step initially resulted in a determination status of ‘meets requirements' but the determination status was lowered to ‘needs assistance' due to two findings not corrected within one year.